Stop chasing your volunteers. Give them the tools to manage themselves.
RosterMeIn is free rostering software built for sports clubs, surf lifesaving clubs, scout groups, and any organisation where people show up because they love it — not because they're paid to.
You already know the problem
It's 9pm on a Thursday. Game day is Saturday at 8am. You've got 18 roster spots to fill, six confirmations in, and a group chat that's devolved into memes.
You're the volunteer who stepped up to be the coordinator. Nobody told you the job was going to be a second career in logistics.
This is what we're fixing.
How it works for clubs
Build your roster once
Set up your organisation, create a roster (weekly game day, monthly volunteer day, one-off fundraiser), add your shifts and roles. Takes about 10 minutes the first time.
Invite your members
Send invite links by email or share a code. Members create free accounts and join your org. No admin approval required on your end — or add a confirmation step if you prefer.
The team self-manages
Members see open shifts, accept their roles, and swap with each other on the Trade Desk. You get notified when something needs your attention. Not for every single confirmation.
The Trade Desk — your secret weapon for volunteers
Volunteers cancel. It's not a character flaw — life happens. The question is: what happens next?
In most clubs, what happens next is: the coordinator gets a text, posts in the group chat, waits for replies, manually re-assigns, updates the spreadsheet, hopes everyone saw the update.
The RosterMeIn Trade Desk removes you from that loop.
A volunteer who can't make their shift posts a trade request. Their teammates see it. Someone picks it up. The swap is confirmed. You see a notification. Done.
For roles that genuinely need oversight — credentialed officials, lifeguards, critical coverage — Strict Mode keeps you in the approval loop. For “who's doing the BBQ” — the team works it out.
Real use cases we were built for
AFL / community sports game days
Match operations, boundary umpires, gate staff, F&B volunteers. Multiple rosters for one game day. Strict mode on officials, open trading on food stalls. One org, full visibility.
Surf lifesaving patrol
Bronze medallion requirements mean not every person can cover every role. Credential-aware rostering with approval gates where they matter, self-managed where they don’t.
Junior sport support crew
Canteen rosters, car park marshals, sausage sizzle teams. Mostly casual, mostly good-natured. Low admin overhead, high throughput on swaps.
NFP volunteer events
One-off events with 40+ roles across 6 hours. Roles for different time slots. Members claim shifts in advance, trade if plans change. Coordinator runs the event, not the spreadsheet.
Community emergency services
Strict mode, credential gating, admin approval on all trades. Compliance-aware without the enterprise price tag.
What coordinators get back
Fewer messages in the group chat about shift swaps
A roster that updates in real time — not a PDF emailed Friday night
Visibility into who’s confirmed without texting everyone individually
Their Saturday mornings — without last-minute scrambles to fill gaps
Free. Genuinely free.
We know what “free trial” usually means. It means free for 14 days and then a phone call from a sales rep.
RosterMeIn's Freemium tier has no time limit. One organisation, up to 5 rosters, unlimited members, full Trade Desk access. For most clubs, that's all you'll ever need.
If you grow into a league or a multi-club umbrella body and need to run more than one organisation under a single login, that's our Core tier at $6 a month. But we're not going to nag you about it.