We built the rostering tool we wished we had.
RosterMeIn is shift management software for the teams that keep communities running — sports clubs, volunteer brigades, hybrid workforces, small businesses. Self-managed, not admin-managed.
The problem we're solving
Rostering software was built for enterprises. Big price tags, complex permissions, a hundred features you'll never use. And still — coordinators spend their weekends chasing people to confirm shifts, manually approving every swap, fielding “can someone cover me Saturday?” texts.
There's a better way. Give the team the tools to manage it themselves.
That's the insight behind RosterMeIn. The roster fills itself — members accept roles, request swaps, and fill open shifts. Admins set the rules once. The system handles the rest.
Who we built this for
Community sports clubs
Saturday morning cricket. Junior soccer marshals. Surf patrol. Match-day volunteers. Rosters that change every week and rely on people giving up their time for nothing except love of the game.
Volunteer organisations
Surf lifesaving clubs, state emergency services, community gardens, NFP events. Teams where half the members are volunteers and half are paid-casual — and both need to be on the same roster.
Small businesses
Cafes, bars, small hospitality. Too small for enterprise rostering software. Too complex for a spreadsheet. Casual staff who need to swap Friday nights at 48 hours notice — without the group chat blowing up.
Anyone sick of chasing people
If you've ever sent a third follow-up asking someone to confirm a shift, you'll understand. RosterMeIn puts confirmation, trading, and open shift claims in the hands of the people doing the work.
What makes us different
| RosterMeIn | Enterprise tools | |
|---|---|---|
| Built for volunteers | ||
| Self-managed shift trading | ||
| Free tier with no time limit | ||
| Hybrid volunteer + casual support | ||
| Doesn't cost more than your first hire |
The Trade Desk
Most rostering tools treat shift swaps as a problem for the admin. Employee wants to swap? Fill out a form. Manager reviews it. Maybe approves it. Three days later, still unclear who's working Saturday.
The RosterMeIn Trade Desk flips this. Members post swap requests directly. Peers respond. The swap is confirmed without the coordinator ever getting involved.
For roles that genuinely need oversight — clinical staff, credentialed officials, critical-coverage positions — Strict Mode requires admin approval before a trade goes through. For everything else, the team manages themselves.
Built on a simple model
Organisation → Rosters → Shifts → Roles
You create an org. Build a roster (weekly game day, recurring dinner service, one-off event). Add shifts with named roles. Invite your team. Done.
Members see their shifts, confirm their roles, and manage swaps — all from the app. No spreadsheet. No group chat chaos. No Sunday evening admin.
Who we are
RosterMeIn was built by a team that's been on both sides of the roster — as volunteers, as coordinators, and as the person frantically texting at 7pm on a Friday because someone pulled out.
We're based in Australia, and we built this because the tools available to community organisations are either too expensive, too complex, or both.
We're a small, dedicated team — and we work on RosterMeIn in volunteer mode too, around our own day jobs and the clubs we belong to. What we're building is an experience that simplifies the logistics of volunteering so the social connection and human connection that come from supporting your community have room to grow. The guides and essays on this site come from that same experience; if something in them is wrong or out of date, tell us.
We're independent. We don't have a PE firm pushing us to monetise every click. Our free tier is genuinely free because we think communities deserve good software without a monthly invoice.
We're building for the long term. The people who keep communities running deserve better tools.
Values
Self-managed over admin-managed
People should have agency over their own schedules. The coordinator's job is to set the rules — not to manage every swap.
Community over enterprise
We're not building enterprise workforce software. We don't want to be. Our north star is a surf club secretary who gets their Saturday morning back.
Simple, not simplified
Shift management is genuinely complex. We've done the hard work so you don't have to — without hiding it behind a PhD in enterprise software.
Ready to get your weekends back?
Start free — no credit card requiredFreemium includes one organisation with up to 5 rosters, unlimited members, and the full Trade Desk. No time limit. Need more than one organisation? That's Core, at $6 a month.